CANCELLATION POLICY

This cancellation policy outlines the terms and conditions for cancellations and refunds for the 70th IPSF World

Congress. Delegates are encouraged to carefully review these terms prior to registration.

This policy applies to all registered participants, including delegates, sponsors, and exhibitors, across all registration phases.

If one cannot attend the World Congress after completing the payment, a refund may be requested based on the

following refund policy:

Cancellation Period (Time in GMT+0) and Refund Amount

Before March 31, 2025	90% refund of the total registration fee
Between April 1 & May 15, 2025	50% refund of the total registration fee
Between May 16 & June 6, 2025	25% refund of the total registration fee
After June 7, 2025	No Refund

Cancellation Process

All cancellation requests must be submitted in writing to the Registration and Accreditation
Coordinator of the Congress via email to regworldcongress2025@gmail.com and copy the Chairperson of the Congress (Cc) congress@ipsf.org with the subject:

“[Refund Request] Registration ID Full Name”. For example: [Refund Request] SM012302001 Jane Doe.

The email should include:

1. Full name of the participant

2. Member Organisation and Country

3. Registration ID

4. Reason for cancellation

Cancellation of registrations confirmed via upon-arrival payment cannot be refunded.
We cannot provide a refund under any circumstances once the WC commences.
In the event of force majeure (including natural disasters, man-made adverse events and pandemics or epidemics) or a national emergency that makes hosting the 70th IPSF World Congress impossible, a 75% refund (excluding transaction or handling fees) will be available to all delegates.
If partial refunds have already been processed, converting them to a full refund is not possible even if a force majeure event occurs.
The terms of cancellation are applicable under all circumstances including but not limited to the official refusal of the

delegate’s visa.

Refund Processing

Confirmation of refund approval and further instructions on the refund transfer will be sent within 14 business days of receiving a refund request.
Refunds will be processed within 30 business days after approval of the cancellation request.